Policies and Procedures

St Columba's Catholic College has a number of school-based policies and procedures that govern various aspects of our school life. These provide the framework within which we operate.


Catholic Schools Parramatta Diocese also provides advice and recommendations on educational and administrative policies and priorities, and monitors policy implementation.

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Policies And Procedures

  Modern Slavery Statement

CSPD's Modern Slavery statement focuses on confronting modern slavery and ensure that our supply chains respect the dignity and value of each person.

  Whistleblower Policy

The purpose of this policy is to encourage reporting of corrupt conduct, maladministration and serious and substantial wrongdoing without fear of reprisal or detrimental treatment.

  Alumni Collection Notice

This wording on this Collection Form can be used for School Alumni Associations with reference to CSPD Privacy Policy (Updated 2023)

  Employment Collection Notice

This notice outlines what information CSPD collects and stores when you apply for employment with us, and who we disclose that information to.

  Information Sharing Policy

The Information Policy sets out how Catholic Schools Parramatta Diocese (CSPD), its schools and related services obtain and release personal information from and to third parties

  Privacy Policy

This Policy sets out how the CSPD manages the personal and sensitive information we collect and hold. (updated Jan 2023)

  Standard Collection Notice

The Standard Collection Notice outlines the types of personal information, including sensitive information about students, parents or guardians, and how that information is used. (updated logo 2023)

  Volunteer and Contractor Collection Notice

In applying to provide your services you will be providing our schools, Catholic Early Learning Centres (CELCs), Catholic Out of School Hours Care services (COSHCs) and offices with personal information (Updated 2023)

  Accreditation to Work Teach and Lead in CSPD

This Policy sets out how CSPD will classify and manage the accreditation of all teaching, non-teaching and CSPD staff.

  Code of Conduct When Working With Children and Students

This Code of Conduct is to inform staff members of CSPD of the standards of behaviour and other requirements that must be adhered to when working in an organisation which delivers services to children and students

  Safeguarding Procedures

This document outlines the procedures that must be followed by staff members when responding to concerns relating to children and young persons and any alleged breach of the CSPD Code of Conduct When Working With Children and Students.

  Working with Children Check

CSPD has in place a variety of strategies to ensure child safe schools and communities are maintained including the obligation for all staff members undertaking child-related work to hold a valid NSW Working with Children Check clearance.

  CSPD Family and School Partnership Principles

CSPD and its schools, value parents and carers as partners and this partnership is critical in supporting each child to achieve their best throughout their learning and faith journey.

  Enrolment Policy

This Policy provides information about the enrolment principles, enrolment criteria and procedures for Parents/Carers seeking to enrol a child into a CSPD School.

  Guidelines for Parents and Carers in Raising Complaints

The objectives of this document are to provide information on raising a complaint.

  Research Application Guidelines

These guidelines are designed to support potential external researchers, and researchers internal to CSPD, to make sound decisions about their research application.

  School Fees Policy

The purpose of this Policy is to ensure fair and equitable school fee assistance and collection processes across all schools in the Diocese of Parramatta.

  Code of Conduct Policy

This document sets out the obligations, responsibilities and standards of behaviour Catholic Schools Parramatta Diocese (CSPD) requires of its staff members.

  Preventing Discrimination Harassment and Bullying Policy

Catholic Schools Parramatta Diocese (CSPD) is committed to providing a workplace free from discrimination, harassment and bullying.

  Banned Substances Student Procedure

This Procedure covers the possession, use and distribution of alcohol, tobacco, vaping devices, illegal drugs or other banned substances. (Updated Feb 2023)

  Bullying Prevention and Response Procedure

The purpose of this procedure is to prevent bullying through the creation of safe, respectful & supportive school cultures & responding to bullying behaviour in ways that are just & effective, with a focus on safety, restoring relationships.

  Externally Funded Therapy and Allied Health Providers in Schools Policy

This document provides information around externally funded therapy for students and Allied Health providers in school.

  Guidelines for Supervising University Student Placement

These guidelines apply to all university students who have been accepted into a professional experience placement at a CSPD school in the fields of social work and psychology.

  Student Attendance Policy

Central to championing diversity and equity is our commitment towards the attendance of all students. This Policy sets out the requirements for all staff managing, recording, reporting and monitoring student attendance at CSPD schools.

  Student Attendance Procedures

School attendance plays a critical role in enhancing the lives of children and young people. Every day of attendance adds to a student's opportunity to learn, develop and experience success in education. Attendance is a core responsibility of schools.

  Student Behaviour Policy

The focus of this policy is to define the behaviour expectations of students and to assert everyone’s right to a safe, inclusive, respectful learning and working environment.

  Student exemption procedures

These procedures outline the conditions upon which a child may be exempt from being enrolled at and attending school (Implemented 2017)

  Student Use of Digital Devices and Online Services Policy External

This Policy is about Catholic Schools Parramatta Diocese (CSPD) students’ use of Digital Devices and Online Services in School-Related Settings.

  Student Wellbeing Framework

The framework is made up of five strategies which enhance the school-wide focus on student wellbeing, safety and welcome for students of CSPD.

  Student Wellbeing Policy

This Policy states that principles followed when making decision about students. It is based on an acknowledgement that parents and carers are the first and most important educators of their children.

  Suspension Transfer and Exclusion Procedure

CSPD is committed to developing an educational and organisational culture based on mutual trust and respect that assists people to recognise and develop their personal capabilities.

  Weapons Procedures

CSPD is committed to ensuring that all its sites are places of safety for students, staff and other persons attending those places.

St Columba's Catholic College Policies

Anti-Harassment Policy
Harassment in any form is unacceptable. As educators, we have a responsibility to provide teaching and learning environments that are free from harassment, and that encourage students to develop attitudes and skills that discourage, challenge and report harassment in all forms.

Attendance Policy
Regular attendance at College is essential if students are to maximise their potential. While parents are legally responsible for promoting regular attendance for their children, College staff, as part of their duty of care, monitor absences.

Bullying of Students: Prevention Policy
As a Catholic School we are committed to developing an educational and organisational culture based on mutual trust and respect. Bullying is contrary to Gospel values and detrimental to the school’s ethos of and promotion of justice and inclusivity.

FAMILY AND SCHOOL PARTNERSHIP PRINCIPLES

Catholic Schools Parramatta Diocese (CSPD) acknowledges that parents and carers are the first educators of their children. CSPD and its schools value parents and carers as partners and this partnership is critical in supporting each child to achieve their best throughout their learning and faith journey.

Learning Preparation Policy
Our policy for student Learning Preparation.

If you are seeking a refund, please contact the College as per our 'Contact Us' page.
Please note any approved refunds will be credited to the credit card used for the original payment.

Road Safety Policy
At St Columba’s Catholic College we believe that a road safety policy provides a framework of common understanding for students, staff, parents/carers and the community who interact with the College to provide a safe environment.

Student Awards Policy

When a student’s behaviour is positive, and thereby improves the climate of the College, the school should recognise this and encourage continued co-operation. This can be achieved through student awards.

These are significant awards and are open to all the students of St Columba’s Catholic College, recognising student participation, initiative and achievement both within and beyond the classroom.

The student award scheme is a four-tiered scheme that incorporates elements of in-class, College community and wider community activities. The scheme is progressive, with the degree of difficulty increasing with each level of award. It is student-initiated, with specific goals negotiated between the student and the Leader of Mission. It is based on Merit Certificates.

Student Use of Digital Devices and Online Services Student Agreement
Students at St Columba's Catholic College must agree to the Digital Devices and Online Services (ICT) agreement. This is usually done as part of the student enrolment.

Sun Smart Policy
St Columba’s Catholic College encourages students and teachers to take care in the sun by promoting a sun safe attitude, sun safe practices and a risk minimisation culture.

Please use the links below for our College Uniform and Shoe Policies.

Uniform Policy

Shoe Policy.

Visitors Policy
We seek to provide an open and friendly learning environment, which values and actively encourages visitors to St Columba’s. At the same time we recognise our duty of care to ensure a safe environment for our students and staff, and we recognise our responsibility to protect and preserve our resources against theft, vandalism and misuse.